China offers many scholarships for international students. Most Chinese scholarships, especially for Master and PhD, need a supervisor. This supervisor is called a professor. Finding the right professor is one of the most important steps. Without a professor, your chance is very low. This guide explains step by step how to find a professor in China and how to email them for a recommendation or acceptance letter.

Why Professor Is Important for China Scholarship

For many China scholarships, the professor supports your application. The professor guides your research and approves your study plan. Universities trust students more when a professor agrees to supervise them.

Main reasons:

• Professor approval increases selection chance
• Needed for Master and PhD programs
• Required for CSC scholarship
• Shows academic seriousness
• Helps during interview stage

China Scholarships That Need Professor Approval

Not all scholarships need a professor, but many important ones do.

Scholarships that usually need a professor:

• CSC Scholarship
• Chinese University Scholarship
• Provincial Government Scholarship
• Research-based Master programs
• All PhD programs

When You Should Contact a Professor

Timing is very important. You should email professors early.

Best time:

• 6 to 8 months before deadline
• Before applying on CSC system
• Before university application deadline

Bad time:

• Very close to deadline
• After application closed

Where to Find Professors in China

You can find professors from official university websites. Do not use random websites.

Main places:

• University official website
• Faculty or department page
• Research center page
• Google Scholar
• ResearchGate

Step One: Choose the Right University

First, select universities that match your field.

How to choose:

• Public universities
• CSC-listed universities
• Strong in your subject
• English-taught programs
• International student support

Step Two: Find Your Department

After choosing a university, find the correct department.

Steps:

• Open university website
• Click Academics or Faculties
• Choose your faculty
• Open department page
• Find faculty members list

Step Three: Identify Suitable Professors

Not every professor is right for you. Choose carefully.

Check these points:

• Same research field
• Similar academic background
• Active research
• Recent publications
• Supervises international students

Step Four: Check Professor Research Area

Read professor research topics.

Important to check:

• Research interests
• Current projects
• Published papers
• Lab or research group
• Supervision experience

Step Five: Prepare Your Academic Profile

Before emailing, prepare your documents.

You should have:

• Updated CV
• Research proposal
• Motivation letter
• Academic transcripts
• Certificates
• English level proof

How to Write Email to Chinese Professor

Email must be short, polite, and clear. Professors receive many emails.

Email rules:

• Use professional email
• Clear subject line
• Simple English
• No long story
• Respectful tone

Email Subject Line Examples

Good subject lines:

• Prospective Master Student Supervision Request
• PhD Supervision Request for CSC Scholarship
• Application for Research Supervision 2026

Email Structure Step by Step

A good email has clear parts.

Email structure:

• Greeting
• Self introduction
• Academic background
• Research interest
• Scholarship mention
• Supervision request
• Attached documents
• Polite closing

Sample Email to Professor

Dear Professor,

My name is [Your Name]. I am an international student from [Country]. I have completed my Bachelor/Master degree in [Field].

I am very interested in your research area, especially [Topic]. I read your recent work and it matches my academic interest.

I plan to apply for the China Government Scholarship 2026. I kindly ask if you would be willing to supervise my study.

I have attached my CV and research proposal for your review.

Thank you very much for your time.

Best regards
[Your Name]

What Documents to Attach

Do not attach many files.

Attach only:

• CV
• Research proposal
• Transcript
• One publication if available

How Many Professors to Email

Do not email only one professor.

Recommended number:

• 5 to 10 professors
• Same field
• Different universities

How Long to Wait for Reply

Professors are busy.

Waiting time:

• 1 to 3 weeks
• If no reply, send reminder
• Only one reminder email

Follow-Up Email

If no reply, send a polite reminder.

Follow-up tips:

• Short message
• Respectful tone
• Mention previous email
• No pressure

Common Mistakes to Avoid

Many students make mistakes.

Avoid these:

• Copy-paste emails
• Wrong professor name
• Unrelated research topic
• Poor English
• Long emails
• Missing attachments

How to Increase Reply Chance

To get more replies, do this.

Tips:

• Personalize each email
• Mention professor work
• Match research topic
• Keep email short
• Use university email if possible

What to Do After Professor Accepts

If professor agrees, respond quickly.

Next steps:

• Say thank you
• Ask for acceptance letter
• Confirm supervision
• Ask about next steps
• Apply on CSC portal

Acceptance Letter from Professor

Some professors give:

• Acceptance letter
• Supervisor confirmation
• Support email

Save all documents.

Use Professor Letter for CSC Application

Upload professor letter:

• CSC system
• University application system
• Scholarship documents

Final Tips for China Scholarship Success

Important tips:

• Start early
• Be polite
• Be patient
• Prepare strong documents
• Improve research proposal
• Contact many professors

Conclusion

Finding a professor in China is a key step for scholarships. With correct research, simple emails, and early planning, students can get supervision. Follow this step-by-step guide to improve your chance for China scholarships in 2026.

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